Gem Lakes Recreation Association Board of Directors

October 8 2005 Meeting Minutes

The Gem Lakes Recreation Association Board of Directors met on the morning of Saturday, October 10, 8:10 a.m. at the Pavilion.

Present:

Buddy Brinkley, Gary Bunker, Scott Flickinger, Gary Marozas, Dennis Saylor, Ed Seufert, and Johnny Spears.

Minutes:

The minutes from the September board meeting were approved.

Treasurer’s Report:

Ed Seufert presented the draft treasurer’s report. Total expenses in August were $8,388, primarily wages and salaries, insurance, security services, and a new sprinkler pump. The checking balance stands at $29,427 with the money market balance at $29,291. Dues in the amount of $665 were received in September and the total dues income for the year is $64,062, still considerably less than the $75,000 budgeted amount. [Note: The final September Financial Statement was sent to the board on October 27.]

Seufert reported that the new checking account was up and running. Seufert presented the board with a second “late dues” letter. Buddy Brinkley made several suggested edits to the letter, and after discussion the board approved the revised letter with some of the edits incorporated. Seufert announced that the new Regions Bank credit cards were in (for use by Dennis Saylor, Johnny Spears, and Ed Seufert) with a limit of $2,500. The board decided that any purchase above $200 would need prior approval from the board.

Manager’s Report:

Johnny Spears reported relatively quiet times while making the rounds. He reported good cooperation with our security service. The Work Day (October 15) and Oktoberfest (October 22) signs were in the process of going up around the neighborhood. The board discussed a variety of projects for the Work Day, including cutting out brush around the fishing dock, putting 4x4s along the path between the lower parking lot and the Pavilion, and cutting out some of the undergrowth between the lower parking lot and the Pavilion in order to improve visibility and security. Scott Flickinger brought up the need for additional mulch on the playground, and the board discussed the possibility of mulching down some of the cut brush. Spears discussed the need to replace the steps on the dam for safety reasons. Flickinger will provide the name of a contractor to Spears. In the meantime, the decision was made to put in gravel as a short-term solution.

Updates and Status Reports:

Electrical Upgrades – Spears reported that a security light was installed above the bathroom doors with a photoelectric motion sensor. The electrical box at the Pavilion was also upgraded.

Pond Management – No report.

Other Old Business:

Oktoberfest – The board approved the plan to have Jo-Jo’s cook the meats. Adjustments were made in the selection and amounts of food, desserts, and beverages to be provided. The board decided that a grill or backup burner would be required for the function. Dennis Saylor was authorized $300 for the procurement of door prizes and $100 for the acquisition of decorations. The board approved the purchase of 125 pumpkins for the carving contest. There was a general discussion on the different posts (sign-in table, serving line, alcohol distribution, etc.) that board members would need to fill during the function.

New Business:

Beaver Alert – A resident reported that the beavers on the upper lake were back. The board decided to trap for a second time, but to use a different trapper with a per pelt fee.

Personnel Issue – Johnny Spears brought up a complaint from a resident against a lifeguard for unprofessional conduct while on duty. The board requested Spears to come back next month with a recommendation on how to deal with the situation.

Next Meeting:

The next meeting is scheduled for Saturday, November 12, 8 a.m. at the Pavilion.

The meeting adjourned at 9:15 a.m.