Gem Lakes Recreation Association Board of Directors

April 8, 2006 Meeting Minutes

 

 

The Gem Lakes Recreation Association Board of Directors met on the morning of Saturday, April 8, 8:15 AM at the Pavilion.

 

Present:

 

Buddy Brinkley, John Kilgo, Gary Marozas, Dennis Saylor, and Ed Seufert.

 

Minutes:

 

The minutes from the March 11, Board meetings were approved. 

 

Treasurer’s Report:

 

Ed Seufert presented the March 2006 Financial Statement.  Membership dues in February totaled $889.20 while expenses totaled $15,185.87.  Total financial assets (checking and money market) stand at $33,318.35. 

 

Manager’s Report: 

 

Johnny Spears reported that Lifeguards are ready to begin work for the 2006 Summer Season.

 

Items for Manager to Work on:

1.      Move the old grating from the Swimming Lake to the Upper Level Lake Overflow pipe. (Buddy Brinkley volunteered to help.)

2.      Extend the sprinkler pump suction line further into the lake.

 

Committee Reports:

 

Lake Valve Repair –  The Lake Valve repair project is COMPLETE!  Current plans focus on refilling the Swimming Lake while still maintaining the health of downstream lakes.  Buddy plans to open the new valve to flush out the main drain line.  Buddy will also remove and add boards as needed to keep the lakes balanced while focusing on refilling the Swimming Lake in time for the Memorial Day opening.

 

Fish Restocking – John Kilgo reported that he had a quote from TCA Fish Farms in Newberry, SC for the fish restocking.  The price of $1,595.50 will include:

 

Bluegill:                         630

Shellcracker:                 210

Largemouth bass:          600
Channel catfish:             600
All of the fish will be in the 3” to 5” range.
The Board voted that there will be NO FISHING in the Swimming Lake until further notice.

John Kilgo will develop wording for an appropriate NO FISHING sign.  Johnny Spears will arrange to obtain and post the signs.

Update:  The fish were actually stocked on Monday, May 8th.

 

Old Business:

 

Board Member Replacements for 2006-2008:
Bill Matheson and Bob Mell are both willing to serve on the Board.  They will be placed on the ballot for the Annual Meeting and replace John Kilgo and Scott Flickinger.

 

Annual Meeting Plans:
The annual meeting will be held at Town Creek Baptist Church on Tuesday, April 11th at 7 PM.  Dennis requested that Board Members arrive by 6:30 PM to help with the set-up for the meeting.

 

Budget for Fiscal Year 2006-07:

Ed Seufert presented a Budget for Fiscal Year May 1, 2006 through April 30, 2007 totaling $69,460.00.  This Budget assumes Membership Dues receipts totaling $70,000.00.  The Board voted to accept this Budget and present it to the Residents at the Annual Meeting.

 

Security Contract Renewal:

The Board discussed the Security Contract with Surveillance I, Inc.  Security Patrols had been increased to twice/night during the Lake Valve Repair Project.

 

The Board decided to retain these Security Services but to reduce the patrols to Twice/night on Friday and Saturday nights, and once/night Sunday through Thursday.

 

Dennis Saylor will contact Dennis Lundy and make these changes.

 

Key and Lock Control:
Buddy Brinkley tested the security of our Master Keys by attempting to purchase additional copies of our Main Lock Key at Dixie Lock & Key.  Only Dennis Saylor and Johnny Spears are authorized by the Board to obtain additional copies of the Master Key.  They must be present at Dixie Lock & Key to obtain copies of the Master Key.  Dixie Lock & Key refused to make copies for Buddy even when he offered to phone Dennis to get permission.  They PASSED BUDDY’S TEST!

 

The Board discussed the current Key and Lock situation.

 

The Board voted to authorize up to $450.00 to replace damaged locks as follows:

Replace 3 Door Locks on the Bathroom/Storage Building at an estimated cost of $150.00/lock.

 

The Board voted to authorize $350.00 for establishing better Key Control by re-keying existing locks and obtaining new Keys and Locks as follows:

 

Re-key approximately 10 Locks at $6/lock = $  60.00

Replace Deadbolt Lock on Closet =               $ 100.00

Obtain new padlock for Storage Shed =         $   50.00

New Keys @$3/Key; Up to                            $ 140.00

                                                                        $ 350.00

 

Total authorized expenditures for Keys and Locks = $800.00

New Business:

Fish and Wildlife Manager Position:
John Kilgo is rotating off of the Board.  However, he was asked by the Board to assume a new unpaid position as the GEM Lakes Fish and Wildlife Manager.  In this position, John will be responsible for managing the health of the lakes and the fish in the lakes.  The Board voted to exempt John Kilgo from Annual Dues while he serves in this new position.

 

Additional Security Lighting:
The Board voted to spend up to $200.00 for additional Security Lighting in the Recreation Area.  Buddy Brinkley and Dennis Saylor will assume responsibility for purchasing and installing this additional security lighting.

 

Keg Beer for Memorial Day Picnic:
Ed Seufert proposed purchasing 2 Kegs of Microbrew Beer for the Memorial Day Picnic.  He distributed samples of Palmetto Pale Ale and Palmetto Amber beer from a Charleston, SC Microbrewery for Board members to consider.

 

Next Meeting: 

 

The next meeting will be held at the Pavilion on Saturday, May 13, 2006 at 8:00am.

 

Adjournment:

 

The meeting adjourned at 10:33 AM

 

Respectively submitted,

Ed Seufert

Treasurer (and sometime Secretary)