September 9,
2006 Meeting Minutes
The Gem Lakes Recreation Association Board of Directors met on the morning of Saturday, September 9, 8:10 a.m. at the Pavilion.
Present:
Buddy Brinkley, Gary Bunker, Gary Marozas, Bob Mell, Vickie Murray, Dennis Saylor, Ed Seufert, and Johnny Spears.
Minutes:
The minutes from the August
board meeting were approved with one minor correction.
Treasurer’s Report:
Treasurer Ed Seufert distributed the preliminary August statements. Receipts in August totaled $397 while total expenses for the month were $10,348. The largest items of expense were the recreation manager and lifeguard salaries, the cost for the new lawn mower, and security services. The total financial assets for the GLRA stand at $53,945. The board agreed to keep the check signing and credit card authority with Seufert and Dennis Saylor. Regarding delinquent accounts, Seufert will e-mail the list to Buddy Brinkley who will then make the collection calls. If these calls fail to produce the delinquent dues, then a follow-up letter from an attorney will be sent.
Recreation Manager’s Report:
Johnny Spears reported that the swimming season was closed. There were some issues with the lifeguards. A new John Deere mower was purchased to replace the broken down mower that served the association for several years. Two residents have expressed an interest in salvaging the old mower. Discussion continued regarding the French drain for the beach retaining wall, and the consensus is that the new drain will work best on the back side of the wall. Spears is still waiting for quotes for the proposed motion sensors and pavilion fans. A German exchange student group may be attending the upcoming Oktoberfest.
Security Report:
Dennis Saylor reported no
new major incidents, though some clay was found plugging the umbrella holes in
the fishing docks. Saylor and Buddy
Brinkley will work to tighten the camera mount on the utility pole by the pavilion.
Wildlife Management Report:
Buddy Brinkley reported
that John Kilgo completed the fishing lake survey and found that the situation
there is good. The board approved
Kilgo’s proposal to spend $1,500 to buy carp for the swimming lake in order to
help control weeds along the shoreline.
Lake Management Report:
Buddy Brinkley reported
that all of the downstream lakes are in good condition. All but one of the boards has been added to
the fishing lake dam. The valve issue on
the swimming lake will be addressed after Oktoberfest.
Old Business:
New Picnic Tables – Dennis Saylor reported no progress on this proposed project.
Adding a Grill to the Pavilion – Bob Mell reported that local options are still being pursued due to the high cost of shipping the cheapest alternative.
Stair Railings – Gary
Marozas reported that Aiken Brick Creations submitted quotes for the sidewalk
extension, the railing, and the French drain along the beach retaining
wall. Two other companies approached by
Marozas failed to submit bids. Bob Mell
and Johnny Spears will try to find other bidders. Dennis Saylor suggested that they should also
obtain bids for the new picnic table concrete slabs while they will looking at
the other proposed projects.
New Business:
Oktoberfest Planning – The date for the Oktoberfest was changed to October 21
due to the availability of the band. The
board approved the beer and wine proposal made by Bob Mell. Buddy Brinkley will obtain the pumpkins for
the carving contest. $200 was approved
for prizes. Gary Marozas will provide
the soft drinks. Bill Mathison will
select the door prizes. Gary Bunker will
handle the sign-in. Johnny Spears and
Buddy Brinkley will provide Gary Bunker with information for the
newsletter. Dennis Saylor reported that
the cost for Jo-Jo’s to cook the meats would be between $300 to $350. Bob Mell suggested that the board could cook
the meats ahead of time and use cambros to keep them warm. Dennis Saylor noted that the board should
plan on 400 residents and guests attending the function. No Work Day is planned prior to the
Oktoberfest.
Movie Night and Bingo Night – The first movie night is scheduled for 9 p.m. on
September 29. Johnny Spears and Bob Mell
will work on refreshments, and the board allocated $50 for this purpose. The bingo night will be held at 7 p.m. on
November 4. The board allocated $25 to
Johnny Spears in order to obtain signs announcing these events.
Information Items:
Ed Seufert discussed the status of the sewer issue. It was also noted that Regions Bank will begin remediating the old wastewater treatment pond.
Next Meeting:
The next meeting will be held at the Pavilion on Saturday, October 14, 2006 at 8:00 a.m.
The meeting adjourned at 9:30 a.m.