Gem Lakes Recreation Association Board of Directors

November 11, 2006 Meeting Minutes

The Gem Lakes Recreation Association Board of Directors met on the morning of Saturday, November 11, 8:15 a.m. at Shoney’s on Whiskey Road.

Present:

Buddy Brinkley, Gary Bunker, Gary Marozas, Bob Mell, Vicki Murray, Ed Seufert, and Johnny Spears.

Minutes:

The minutes from the October board meeting were approved.

Treasurer’s Report:

Treasurer Ed Seufert distributed the preliminary October statements. Receipts in October totaled $1,138 while total expenses for the month were $5,536. The largest items of expense were for the Oktoberfest. Seufert reported than an additional $1,800 in expenses have yet to come in from the Oktoberfest. The total financial assets for the GLRA stand at $44,504. Seufert gave a revised list of non-dues paying members to Buddy Brinkley.

Recreation Manager’s Report:

Johnny Spears reported that that facility usage continues to be high. About a dozen residents attended the first bingo night.

Security Report:

Johnny Spears reported neither major problems nor any Halloween-related vandalism. The security cameras appear to be deterring serious activity.

Wildlife Management Report:

Buddy Brinkley reported that the mosquito fish are thriving and the bass are growing.

Lake Management Report:

Buddy Brinkley reported that Metts would be out in late November to begin work on the intake. 6 or 7 boards will be removed to lower the lake level in order to kill the weeds. The lake will be brought back up in February.

Old Business:

Project Updates – The handrail project is currently on hold.

Oktoberfest Review – The board discussed changes in the food and drink amounts for next year as follows:

a. Beer – Increase from 2 kegs to 3 kegs

b. Wine – No problem this year – 8 3-liter bottles white and 2 boxes red

c. Cakes – Increase from 2 sheets to 4 sheets

d. Water and Soft Drinks – No problem this year – keep at current levels next year

e. Potato Chips – Increase to 12 big bags

f. Sausages – Decrease from 28 40-count boxes to 20 40-count boxes

g. Hot Dogs – Increase from 2 40-count boxes to 6 40-count boxes

h. German Potato Salad – Reduce from 15 12-lb boxes to 8 12-lb boxes

i. Ice – Require 30 16-lb bags next year – consider purchase of an ice machine

j. Pumpkins - No problem this year – keep at current levels next year

k. Prizes – Next year aim for more variety – greater number but lesser value apiece

The board also considered the date of next year’s Oktoberfest. It is tentatively set for October 20, the second-to-last Saturday in the month and the week before the Fall Steeplechase.

New Business:

Christmas Gathering Planning – The date is set for Saturday, December 16 at 5 p.m. $200 was allocated for signs and $100 for a coffee machine. Additional planning will occur at the December board meeting.

Website – Pictures have been added to the thumbnail gallery.

Information Items:

The bingo and movie nights are on hiatus until after Christmas.

Next Meeting:

The next meeting will be held at the home of Ed Seufert (2 Sandpiper Place) on Saturday, December 9, 2006 at 8:00 a.m. NOTE: This has since been change to the home of Gary Marozas (1018 Hilton Street).

The meeting adjourned at 9:30 a.m.